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Raw Materials Management Tutorial

This guide explains how to manage raw materials (ingredients), track stock batches, and perform stock adjustments in your POS system.

1. Adding a New Raw Material

  1. Log in with your account.
  2. On the sidebar menu, select Catalog & Inventory and click Raw Materials.
  3. Click the + Add Raw Material button in the top right corner.
  4. Fill in the basic information:
    • Name: Enter the name of the ingredient (e.g., "Flour" or "Coffee Beans").
    • Unit: Select the measurement unit (e.g., kg, gram, liter, piece).
    • Minimum Stock: Set the minimum amount. The system will alert you when stock falls below this level.
    • Status: Toggle to active.
  5. Click Save Changes to add the material to your inventory list.

2. Receiving Stock Batches

When you purchase new inventory, you need to record it as a batch.

  1. Go to Catalog & Inventory -> Raw Materials.
  2. Find the material you want to update and click the + (Plus icon) button to add a stock batch.
  3. In the Batch Management modal, fill in the details:
    • Target Branch: Select which branch is receiving this stock.
    • Quantity: Enter the amount received.
    • Total Purchase Price: Enter the total cost for this batch.
    • Expiry Date: (Optional) Select the expiration date to help track spoilage.
  4. Click Receive Stock to finalize.

3. Adjusting Stock (Shrinkage / Spoilage)

If ingredients are wasted, expired, or lost, you can adjust the batch quantity.

  1. Go to Catalog & Inventory -> Raw Materials.
  2. Click the + (Plus icon) on the relevant material to open the Batch Management modal.
  3. On the right side, under the Active Batches tab, find the specific batch you want to adjust.
  4. Click the Adjust button on that batch.
  5. Enter the New Actual Quantity and the Reason for adjustment (e.g., "Spoiled", "Spilled").
  6. Click Confirm Adjustment.

4. Viewing Audit Logs (Movements)

  1. Open the Batch Management modal for a material by clicking the + (Plus icon).
  2. On the right side, switch from the Active Batches tab to the Audit Logs tab.
  3. Here you can see a complete history of stock movements, including when batches were received, adjusted, or depleted.